**Please note:**

**Definitions:**

– **We/Us/Our:** Refers to HawkEye Aerial Media Ltd

– **You/They:** Refers to the client subject to the contract.

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**Copyright and Use of Media:**

All photographs and videos on this website are the property of HawkEye Aerial Media Ltd and are protected by copyright law. They may not be reproduced, printed, copied, or used on any other website or social media platform without our prior permission. Unauthorised use of our media will result in charges and may lead to legal action.

Unless otherwise agreed, HawkEye Aerial Media Ltd retains the copyright to all videography and photography taken by our pilots or contracted pilots. This includes any media taken from any device. We also reserve the right to supply footage to any stock library.

Clients purchasing services from HawkEye Aerial Media Ltd receive full use of the media for purposes such as website promotion, social media, and printed documents for an agreed period. However, they may not sell the footage or allow third-party companies to use it without written agreement from HawkEye Aerial Media Ltd.

We reserve the right to use any footage for our promotional purposes unless otherwise agreed in writing, which would then trigger a buyout. Each buyout will be discussed with the client. Unless a buyout is agreed upon, we reserve the right to add our logo to the video/photo and include credits at the end of the video footage.

Images of people require a release form to be signed during the filming/photo shoot to permit the photographer to use the image in commercial and non-commercial media.

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**Bookings and Cancellations:**

A 25% deposit of the quoted project amount is required upon written confirmation of the project. If a site survey is required, the deposit must be paid before the site survey begins.

Clients will receive proof images and/or a low-resolution version of any film for approval, which will include the HawkEye Aerial Media Ltd watermark.

Once payment is received, the full-resolution media will be provided via a digital download link or, if previously agreed, on a USB Flash Drive.

Cancellations after the initial 25% deposit is paid must be made at least 48 hours before any site survey, filming, or shoot. Cancellations with less than 48 hours notice will result in forfeiture of any monies paid.

Special events (e.g., weddings, sporting events) require a 25% deposit before the event/site survey and full payment within 14 days after the event.

**Travel:**

– No charge for car travel within a 30-mile radius from postcode ME15.

– Travel beyond 30 miles is charged at 45 pence per mile.

– Other disbursements (e.g., travel costs, accommodation) are charged at cost in advance.

In the event of unforeseen adverse weather conditions preventing filming or project completion, and where an alternative date cannot be agreed, an agreed percentage of the payment will be refunded. The pilot’s decision is final for health and safety reasons.

For post-edited footage, a draft low-resolution copy will be sent for review. The full-resolution copy will be provided once the final payment is received.

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**Insurance and Permission for Commercial Operations:**

We carry Public Liability Insurance valued at £1,000,000, which can be increased to £5,000,000+ if required. A copy of the insurance and CAA GVC will be available from the pilot upon request.

**Payment**

The entire balance must be paid within 14 days of the invoice’s date.